部門助理-外資醫藥-北京-10K
來源: 原創
SPECIFIC JOB DESCRIPTION
KEY ACCOUNTABILITIES
Assistant to Strategic Medical and FTA is to provide confidential administrative support to Head of Strategic Medical and FTA, ensure and coordinate all administrative activities related to all aspects of this function.
Full daily management of Strategic Medical and FTA
- Update calendar, schedule appointments & meetings, supply Head of Strategic Medical and FTA with meeting material/agenda ahead of time
- Bring urgent matters to his/her attention
- Undertake all administrative actions to facilitate the work of the Head of Strategic Medical and FTA and follow up on actions
- Circulate/Disseminate important information to the Strategic Medical and FTA members and management team
- Organize travel arrangements for Head of Strategic Medical and FTA and assist him/her while travelling
- Follow up & file all performance appraisals, objectives & job description of Head of Strategic Medical and FTA
- Prepare, submit and track refund of expense report for the Head of Strategic Medical and FTA
Strategic Medical and FTA function-level support
- Coordinate activities within Strategic Medical function
- Organize team events, trainings and meetings, including management meeting, staff meeting and other relevant meetings
- Maintain close collaboration acting as an administrative liaison with other functions, MA department, and overall organization
- Answer & route telephone calls, record messages, distribute and sort mails, prepare routine correspondence, photocopy related to the function level
- Expense and budget summary
- Monthly work summary, metric tracking of Strategic Medical and FTA
- Overall coordination of planning, schedule and reception of global, regional visitors from global counterparts to Medical Affairs
- Other operational support to Strategic Medical
Support MA department-level activities
- Coordinate other department related activities as needed
- Overall planning of admin support across functions when needed